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USAID Project Management Specialist

USAID Project Management Specialist 127 views1 application

Job Overview

  • Salary Offer Attractive
  • Experience Level Senior
  • Total Years Experience 5-10

Job Description

Commodity Tracking and Reporting (25%)

The incumbent will be responsible for regularly and proactively tracking the movement of all USAID in-kind food commodities destined for Ethiopia.

  • Provide comprehensive updates at all stages of commodity movement, including call forward, purchase, shipment, arrival and offload at port, and transportation to preliminary distribution points and warehouses within Ethiopia. Consolidate information from various sources (sitreps, clusters) and communicate developments through concise reporting in a timely manner to ALT management and Activity Managers.
  • Contribute to analyses of commodity flows across partners and support office management and Activity Managers in decision making regarding loans, transfers, and other cross-cutting commodity issues.
  • Prepare and maintain summary records of in-kind commodity flows in Ethiopia, to include tonnage levels, commodity types, US dollar values, inland and internal storage, transport and handling (ITSH) rates, and program destination.
  • Liaise with counterparts in Food for Peace headquarters and regional offices as well as U.S. Department of Agriculture regarding commodity movements and, where applicable, prepositioned stockpiles.

Logistics Analysis and Management (15%)

The incumbent serves as ALT’s technical expert and advisor on logistics and operations that contribute, directly or indirectly, to the effective delivery of food assistance.

  • Develop in-depth briefing materials and gap analyses for all logistics and operations elements impacting the in-kind food commodity supply chain (port, transport, warehouse, etc.). Maintain a map of key logistics hubs and warehouses used for in-kind commodity flows throughout Ethiopia.
  • Closely monitor developments at primary ports used for USAID in-kind commodities. Review and analyze performance information for bulk and packaged cargoes.
  • Collect and analyze data through research and direct observation to recommend actions that would eliminate bottlenecks and improve the performance of logistics operations.
  • Identify and track logistics and operational issues that cut across the ALT portfolio. Utilize technical expertise in logistics and operations to proactively identify issues and troubleshoot problems.

Commodity Management Compliance, Technical Support, and Guidance (20%)

The incumbent is a recognized expert in the area of commodity management and will provide technical support and guidance to USAID Implementing Partners and ALT staff to ensure the timely and safe delivery of food to the targeted beneficiaries, minimum loss of commodities, and compliance with USG regulations and procedures.

  • Maintain specialized technical expertise and knowledge of state of the art practices in food aid operations, federally mandated requirements, industry standards, and promising practices in commodity management.
  • Provide regular and ad hoc training on Title II food aid regulations and commodity management practices. Ensure ALT staff and partners have access to commodity management handbooks and guidelines.
  • Serve as ALT expert on loss, theft, diversion, disposition, and subsequent claims involving commodities. Review and document commodity losses and work with Activity Managers and implementing partners to close outstanding losses claim issues.
  • Work with Title II implementing partners to strengthen their commodity management and control systems, identifying and conducting remedial training programs, as necessary. Train and support capacity building efforts of partners in the utilization of FFP information systems and web-based commodity status reporting system (QWICR).  Review all QWICR submissions, identify errors and trouble-shoot by providing technical assistance or engaging with regional USAID staff as needed.
  • Provide advice to implementing partners on Title II resources and regulations. Coordinate with Title II partners & provide operational support and problem solving in areas of food aid management, warehousing, logistics and surveys as well as food aid tracking and deliveries.
  • Design and manage partner commodity reviews, studies and evaluations to assess compliance with regulations and industry standards. Ensure findings and recommendations are systematically applied.
  • Develop and execute, in partnership with Activity Managers, a port and site visit plan for monitoring partner commodity operations and ensure assistance is being handled according to U.S. regulations and procedures. Conduct random and unannounced inspections to ensure partner compliance with regulations.
  • In collaboration with Food for Peace and Mission management, notify relevant authorities and/or Inspector General’s Office when waste, fraud and or abuse is identified as related to the transportation, storage and or distribution of Food for Peace commodities.

Market and Supply Chain Analysis (20%)

The incumbent will provide technical assistance and support on all aspects of market- and cash-based programming to ensure that Ethiopia FFP activities utilize the most appropriate food assistance modalities for the operational context.

  • Guide food assistance modality decision making through application of state of the art knowledge and tools regarding market-based programming.
  • Conduct market assessments, price inventories and price comparison analyses, and other relevant studies.
  • Provide technical support and guidance on local and regional procurement options, market-oriented emergency and development programming, and other markets issues.

Host Country Engagement (20%)

The Commodity Management Specialist will cultivate a network of key contacts in the areas of commodity management and logistics.

  • Establish and maintain effective partnerships with GOE entities critical to the legal, expeditious, and regular import of USAID in-kind commodities, including Maritime Authority, Ethiopian Roads and Transport, FMHACA, and Customs, among others. Ensure smooth and productive communications and collaboration between USAID, its implementing partners, and relevant GOE entities.
  • Establish and maintain effective partnerships with private sector service providers essential to the legal and expeditious importation and movement of in-kind commodities (shippers, transporters, surveyors).
  • Understand and document host-country requirements applicable to the importation and distribution of in-kind food assistance. Provide expert guidance and problem-solving skills related to rules and regulations applicable to USAID commodities.
  • Represent USAID/Ethiopia on technical groups, clusters, and steering committees related to logistics and commodity management, such as Commodity Management Working Group and Food Aid Management Task Force.
  • Collect, track and analyze information on all GOE food pipelines, to include, where available, budgeting, procurement/tender, import and in-country stocks.



Job Requirement

Bachelor’s degree in economic or international development, business management, logistics, transport economics, agriculture and/or related field is required. Master’s degree is preferred. Minimum of five years relevant, practical experience required in humanitarian or development food assistance programming. This should include operational familiarity with the Food for Peace Act Title II development and emergency programs, knowledge of the USG’s Reg. 11 legislative requirements, food commodity logistical movements, field warehouse inspections procedures, and commodity monitoring and reporting requirements covering development and emergency food aid programs. Preference will be given to individuals with five years or more experience working directly on either: (a) logistics and supply chain management; (b) Title II development and disaster related food assistance in the East and Central Africa region; or (c) food security and market assessments for market-based food assistance, as well as response analysis frameworks.  Level IV English and Amharic ability (fluent) is required.

The incumbent must possess excellent knowledge of the technical, legal and operational aspects of food assistance and market-based programming, particularly in Ethiopia. S/he must have an understanding of food assistance commodity management including food aid policies and regulations applicable to Food for Peace assistance. The incumbent must also have an operational level understanding of program purposes, approaches, information systems, and review processes involved in management of the Title II program. Familiarity with Emergency Market Mapping and Analysis (EMMA), Pre-Crisis Market Analysis (PCMA), Market Analysis Guidance (MAG), the Price Monitoring, Analysis and Response Kit (MARKit), Rapid Assessment for Markets (RAM), Minimum Standard for Market Analysis (MISMA) and/or other relevant tools would be beneficial, as would be familiarity with emerging trends with digital payments systems and related innovations.

The incumbent must be able to work collaboratively with a range of professional counterparts at all levels, including those at various levels of Government, technical staff, civil society leaders, the U.S. Mission in Ethiopia, other donors, and international organizations.  S/he must demonstrate cross-cultural sensitivity, tact, and poise.  S/he must be willing to learn and adapt to a changing work environment and operational priorities.

How To Apply

  1. Eligible Offerors are required to complete and submit the offer form DS-174 Application for U.S. Federal employment along with a cover letter and resume written in English. The DS-174 Application form can be found in the U.S. embassy website;
  2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12.
  3. Copies of credential documents (i.e., degree, training certificates, etc.);
  4. Application must be submitted ONLY via [email protected] and the email subject must say– solicitation, 72066319R10001 – USAID Project Management Specialist (Commodities and Market).
  5. Please submit the application only once; and
  6. Late and incomplete applications will not be considered; the application must be submitted before or on the date of filing at 5 p.m. (Close of Business).
  7. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.
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